Front Desk Administrator

Elkridge, MD

Full Time

Hobbs & Associates

Entry Level

Job Title: Front Desk Administrator
Job Location: Elkdridge, MD
Operating Company: Hobbs & Associates
FLSA Status: Exempt

About:

We are looking for a reliable Front Desk Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include coordinating and distributing communications and database organization. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Hobbs & Associates- A member of the AIR Control Concepts family.

Hobbs & Associates specializes in providing heating, ventilation, and air conditioning (HVAC) products and engineering services to commercial and industrial building contractors, architectural design firms, and business owners. Our collaborative approach helps bring lasting community infrastructure to life, including schools, universities, hospitals, military and municipal buildings, entertainment venues, hotels, and multi-family residences.

Check out our website: Hobbs & Associates

Essential Duties and Responsibilities:

Coordinate office activities and operations to secure efficiency and compliance to company policies
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage event planning for all customer trips/outings
Manage all branch level communications
Manage sales executives target communications/meetings
Manage vendor partners communications/visits
Manage all branch level expenses/reporting
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Support bid coordinator managing incoming opportunities
Create and update records and databases with personnel, financial and other data
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary

Experience and Requirements:

Proven experience as an office administrator, office assistant or relevant role
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and office management software (ERP etc.)
Qualifications in secretarial studies will be an advantage
High school diploma; BSc/BA in office administration or relevant field is preferred

Benefits:
We offer a competitive and comprehensive benefits package, including:

Medical Insurance with Dental and Vision
401k Retirement Plan
Paid time off

Air Control Concepts & Hobbs & Associates are Equal Opportunity Employers.

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Thanks for visiting our Career Page. With locations throughout North America — across the U.S. and Canada — please review our open positions and apply to the roles that match your qualifications. For questions, email AIR Control Concepts.

Front Desk Administrator

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