Accounting Coordinator

Holbrook, NY

Full Time

Cardinal Controls

Mid Level

Title: Accounting Coordinator/Specialist
Operating Company: Cardinal Controls
Location: 1703 Church Street, Holbrook, NY 11741
FLSA Status: Exempt
Salary Range: $75,000 with Discretionary Bonus

About:
Cardinal Control Systems - A member of the AIR Control Concepts family.

Cardinal Control Systems is the operating company for this position in the Northeast Region, within the Service department.

Click here to view our website: http://www.cardinalcontrolsonline.com/index.html

Description:
The Accounting Coordinator will execute the day-to-day company financial, payroll and invoicing activities as well as oversee office management. This includes the following responsibilities along with any other assigned tasks.

Responsible all day to day bookkeeping functions for the company including but not limited to accounts payable, receivable, calculating insurance premiums, bonus checks. Ensure all transactions are recorded accurately, timely, and completely in accordance with GAAP and that the books are closed each period on a timely basis. Completing monthly reconciliations of banking statements, vendors and payroll.

Processes weekly payroll which includes review of timesheet, synching timesheets with QuickBooks, review and calculation of ACH payments, tracking time off and sending payments to AIR and IBEW for benefits. Responsible for quarterly reporting functions such as taxes (940,941,NYS45,MTA) sales tax prep for NY and NJ.

Support project administration by entering projects into QuickBooks, auditing labor and parts, creating invoices, maintaining tracking spreadsheets etc. Respond to parent company inquiries and report and audit requests, as priority. Assist in the collection of past due accounts receivable and ensure compliance with internal and external reporting guidelines.
Additional duties may be assigned as needed to support business operations; however, such duties will be reasonable, job-related, and consistent with the scope, level, and classification of the position.

Essential Functions:

Responsible all day to day bookkeeping functions for the company including but not limited to accounts payable, receivable, calculating insurance premiums, bonus checks.
Ensure all transactions are recorded accurately, timely, and completely in accordance with GAAP and that the books are closed each period on a timely basis.
Completing monthly reconciliations of banking statements, vendors and payroll
Establish strong relationships with inter-departmental peers and be a good accounting source in the company
Responsible for quarterly reporting functions such as taxes (940,941,NYS45,MTA) sales tax prep for NY and NJ
Processes weekly payroll which includes review of timesheet, synching timesheets with QuickBooks, review and calculation of ACH payments, tracking time off and sending payments to AIR and IBEW for benefits

Respond to parent company inquiries and report and audit requests, as priority
Support project administration by entering projects into QuickBooks, auditing labor and parts, creating invoices, maintaining tracking spreadsheets etc.
Assist in the collection of past due accounts receivable
Ensure compliance with internal and external reporting guidelines

Work Environment & Physical Demands:

While performing the duties of this job, the employee is regularly required to sit, type, and talk on the phone.
Ability to read and write documents such as emails, instructions, shipping and tracking information
Ability to create Microsoft Excel and Word documents and prepare cohesive, clear and well written emails
Ability to speak English

Experience:

Bachelor’s degree in accounting, Finance, Business Administration or related discipline.
At least 2-3 years of accounting / bookkeeping experience
Able to work independently and problem solve and is detail oriented.
Communicate effectively with all customers, internally and externally.
Effectively manages multiple responsibilities simultaneously.
Knowledge of accounting software QuickBooks a plus, banking processes, purchase order processes and investigative researching.
High level of proficiency in Microsoft Office products, Excel, Word, Outlook
Preferred Quickbooks knowledge
Bachelor’s degree in accounting

Benefits:
We offer a competitive and comprehensive benefits package, including:

Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.

Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.

Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).

Professional Development – Ongoing training opportunities and support for continuing education.

Equal Employment Opportunity Statement
Cardinal Controls Systems is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Work Authorization and Visa Sponsorship
Applicants must be legally authorized to work in the United States. At this time, Cardinal Controls Systems does not provide employment-based visa sponsorship for this position, either now or in the future.

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Thanks for visiting our Career Page. With locations throughout North America — across the U.S. and Canada — please review our open positions and apply to the roles that match your qualifications. For questions, email AIR Control Concepts.

Accounting Coordinator

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