Inside Sales Assistant / Project Coordinator

Golden, CO

Full Time

Engineered Products

Mid Level

Job Title: Inside Sales Assistant / Project Coordinator
Job Location: Golden, CO
Pay Range: $65-70k
Operating Company: Engineered Products
FLSA Status: Exempt

About:

Engineered Products – A member of the AIR Control Concepts family.

Check out our website: Engineered Products – HVAC System Rep for Cooling Towers, Pumps, Boilers and Complete Systems

Engineered Products is a leading HVAC and light industrial solutions partner, representing top-tier brands across cooling towers, pumps, boilers, air handling units, chillers, and more. We bring deep technical expertise, strategic relationships, and a customer-centric approach to deliver high-quality, energy-efficient systems. Our mission is to become our customers’ most valued partner by providing innovative HVAC equipment solutions and exceptional service.

Job Description:
The Inside Sales Assistant / Project Coordinator position will work with the outside sales team throughout the sales process. They will work closely with our customers to ensure we are meeting and exceeding their expectations throughout the project. They will work with the service group in regards to scheduling and managing start-up / service appointments. They will also have a shared responsibility of answering the phones.

Essential Duties and Responsibilities:

Work directly with the outside sales team to provide after sales assistance and customer service as required.
Each Inside Sales Person will be assigned to multiple outside sales people.
Provide contractor / customer support in all aspects of the sales process.
Set up projects in Salesforce and Accounting System. Insure the purchase orders, active financials and sales order match.
Work with contractors to ensure equipment is ready for release and verify ship date and ship to requirements.
Release equipment for production.
Insure we receive order acknowledgments for processed orders and verify accuracy to what was released.
Keep project folders up to date with accurate PO’s, order acknowledgments, start-up reports, etc..
Update Salesforce and accounting system with released equipment.
Verify, check and update ship dates within Salesforce.
Update the project status within Salesforce throughout the different project stages.
Provide updates to customers on project status, product ship dates and tracking information.
Work with accounting to make sure shipped equipment is billed at time of shipment and at the correct values.
Work with accounting on invoicing, financial accuracy of projects and archiving of projects.
Provide IOM’s and equipment information to customers as requested.
Coordinate / schedule start-up and troubleshooting for all equipment.
Work with service group on service and start-up calls. Including scheduling, project / equipment information, pre-start up check lists, follow-up, time tracking, start-up reports etc.
Coordinate warranty requests.
Provide parts pricing and order parts as required.
Properly close and archive projects when projects are completed.
Required to be knowledgeable about all the equipment we represent. Understand the basics of the products and how to price / order.
Attend sales meeting and project meetings.
From time to time, you will be required to participate in promotional campaigns, marketing events, manufacturer’s initiatives and sales training.
Assist with answering phones.

Experience and Requirements:

Self-starter with excellent organization and time management skills.
Strong work ethic and reliability as you will be counted on to be part of a team.
Able to verbally communicate well in person and over the phone.
Customer service experience.
Computer skills with competency in Microsoft Outlook, Excel, Word and Adobe PDF.
Good with numbers and spread sheets.
Energetic and brings enthusiasm to the workplace.
Order entry, follow-up and product management skills.
General accounting knowledge would be beneficial.

Benefits:
We offer a competitive and comprehensive benefits package, including:

401(k) with employer match (immediate vesting)
Medical – HDHP & PPO options, Dental and Vision
HSA with employer matching contributions
FSA & Limited FSA
Employer Paid Life/AD&D Insurance
Voluntary Life Insurance Plans
Paid Family Leave
Paid Time Off (PTO)
Paid Company Holidays
Employer Paid Short-term Disability
Long-term Disability
Referral Bonus Opportunities
Other voluntary fringe benefits

AIR Control Concepts & Engineered Products are Equal Opportunity Employers.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Are you authorized to work in the United States?*

Are you a U.S. veteran or currently serving in the U.S. Armed Forces?*

What do you know about Air Control Concepts?*

Why are you interested in this position?*

What is the base salary range that you're looking for?

Do you have any experience for the position that you are applying for? If yes, then please indicate how many years of experience you have.*

Why are you looking for a new position?*

Please enter two professional references and one personal reference.*

Are you an Internal Employee? If so, please list your name and current company/position.*

Were you referred to this position by a current employee? If so, please list their name, phone number and email address.*

Do you have any relatives that work for AIR or one of its operating companies? If, so please put their name and position and how you are related to them.*

Have you ever worked for AIR or one of our subsidiary companies previously? If so, which one?*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Thanks for visiting our Career Page. With locations throughout North America — across the U.S. and Canada — please review our open positions and apply to the roles that match your qualifications. For questions, email AIR Control Concepts.

Inside Sales Assistant / Project Coordinator

Apply for this position