Bid Coordinator

Minneapolis, MN

Part Time

Midwest Mechanical Solutions

Entry Level

Job Title: Bid Coordinator
Job Location: Minneapolis, MN
Pay Rate: $22-26/hour
Operating Company: Midwest Mechanical Solutions
FLSA Status: Non-Exempt (part-time position)

About:

Midwest Mechanical Solutions – A member of the AIR Control Concepts family.

Midwest Mechanical Solutions is a manufacturer’s representative of some of the best-known brands in the commercial HVAC market. At MMS, strong relationships, creative solutions, and an upbeat company culture is what makes us successful. As a Top Workplace employer, we strive to find passionate and innovative people who are eager to share our goals.

Midwest Mechanical Solutions mission statement: Creating lifelong relationships & projects we can be proud of through creatively applied HVAC solutions

Check out our website here: Home - MMS

Job Description:
The Bid Coordinator supports the sales process by identifying new projects, organizing all bid documents, and ensuring timely communication of project updates to the sales team. This is a part-time role (20-25 hours/week) with flexibility and remote work capability. Daily check-ins during business days are required to ensure prompt distribution of new projects and addenda.

Essential Duties and Responsibilities:

Monitor projects sources daily including Builder’s Exchanges and the Drawings email inbox to identify new projects and addenda
Download, save, and organize all project documents including plans, specifications, and addenda
Set up new projects and proposals in the CRM
Create project folders
Evaluate project documents to identify applicable HVAC equipment, basis-of-design manufacturer and MMS-represented brands approved in specifications
Notify appropriate sales teams members of new projects and addenda promptly
Track bid-cycle activity
Assist with sales team inquiries related to project documentation
Perform additional related duties as assigned to support the sales process

Experience and Requirements:

Proficiency with Microsoft Excel, Outlook and Windows file management
Familiarity with CRM systems and accurate data entry
Excellent organization and attention to detail
Strong communication skills
Ability to work independently and manage time effectively
Familiarity with HVAC equipment and/or the construction process is preferred
Must demonstrate MMS Core Values: driven and self-motivated, can-do attitude, team player, customer driven, do what’s rights and accountable

Benefits:
We Offer a Competitive Salary with a robust Benefits Package that includes:

401(k) with employer match (immediate vesting)
Medical – HDHP & PPO options
Dental
HSA with employer matching contributions
FSA & Limited FSA
Vision
Employer paid life/AD&D insurance
Voluntary life insurance plans
Paid Family Leave
PTO
Paid Company Holidays – 10 Days
Employer paid short-term disability
Long-term disability
Referral Bonus Opportunities
Other voluntary fringe benefits

AIR Control Concepts & Midwest Mechanical Solutions are Equal Opportunity Employers.

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Thanks for visiting our Career Page. With locations throughout North America — across the U.S. and Canada — please review our open positions and apply to the roles that match your qualifications. For questions, email AIR Control Concepts.

Bid Coordinator

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